In this indispensable guide on remote workforce management, you will discover top tips that can help you establish a collaborative, inclusive and productive environment for your remote squad. The Greater shift towards home working around the globe has made managing remote team one of the modern leaders’ skills. Remote managers face a different set of problems to make sure their dispersed team remains engaged, motivated and successful.
In this useful guide, we will go through some valuable tips that not only help you handle your remote team successfully but also ensure everyone fulfils their role and does well.
How has remote working shifted our approach to work?
The pandemic introduced a massive change toward remote working, and this trend is likely to continue. According to the Office of National Statistics, only about 1 in 8 working adults claimed that they had been home workers before this pandemic. 40% of working adults in 2022 will work from home at least once a week. teams have also had to change how they operate with this physical one.
Since we are contributing to the same projects from different locations, we’ve had to adjust our ways of collaborating based on online communication such as emails; instant messaging and virtual meetings. Moreover, as the daily commute has become a foreign concept for lots of people working hours have shifted too since teams are adjusting to new work patterns.
What are the difficulties in managing a team remotely?
Remote team managers have their fair share of challenges to help ensure healthy and effective remote working environments. One Health Impact Assessment (HIA) saw working from home as having both positive and negative impacts on mental well-being. These results emphasize the need for managers to identify individual needs within their teams. With the shift to more remote working, there is now a growing understanding of what difficulties are faced when managing a distributed team and how best to address these problems. So, let’s consider some of the best advice on how to work with a remote team.
1. proper communication:
Managing a remote team correctly relies on proper communication. Since physical space for passing conversations is out of the question, make sure your team communicates freely. As a manager, you should relay relevant information from other meetings and inspire everyone to do something similar. You will also have to make use of the different tools and technologies provided for everyone to be connected and kept informed at all times.
2. Responsibilities and expectations:
Make clear about the role, responsibilities and expectations of each member in your team. With this clarity, your team will be on the same page to help contribute toward shared projects and company objectives. It will also help reduce confusion.
Now remember your team can’t talk to nearby colleagues, so ensure company procedures are written down in an online folder.
3. Promote team bonding activities:
Just because your team can’t be together in a physical sense, it doesn’t mean they should miss out on the chance to bond. Tackle the distance by adding online team-building activities. Be it an informal virtual coffee break or team games, creating a sense of camaraderie is essential for that remote team to be cohesive.
Depending on the geographical location of your team, you can also arrange for an in-person meet-up to help people bond directly with each other.
4. Encourage a healthy work-life balance:
Remote work may even obliterate the boundaries between a personal and professional life. Ask your team to establish limits on their working hours, take breaks and make sure they prioritise the care for themselves so burnout doesn’t happen.
You could even have virtual well-being sessions to schedule your team into the idea that this is an integral part of remote working.
5. Implementing project management tools:
Implementing project management tools will help streamline your workflow, improve collaboration and provide transparency. Tools like Trello, Asana or Monday.com can help keep everyone on track. Once in place, talk to your team and determine if the tools are effective; always be open to change whenever feedback suggests they aren’t.
6. Organize training classes:
Set your team up for success by making sure they possess the required skills and resources when working from home. Organize training classes for the tools or technologies your team is meant to utilize and encourage lifelong learning to keep up with their roles.
7. keep feelings of isolation:
Promote an environment of inclusion to assist your team members from feeling isolated. To do this, you must hold regular check-ins. As part of the team, you know how each member feels or is coping.
Remember that for one person the feeling about remote working might be different than another team member. Ensure time is set aside both for formal check-ins and also regular, relaxed and informal virtual meetings to develop interpersonal connections that keep feelings of isolation at bay.
8. Flexibility is key:
Understand that flexibility is critical when working remotely. Contact every team member about their possible ways of working and be ready to adjust the time.
It is crucial to know that the idea of a standard 9-to-5 schedule does not work for everyone within your team.
9. Accountability is beneficial for success:
Fostering a sense of ownership in team members. Set clear objectives and deadlines; enable people to be responsible for their tasks so that a culture of accountability can emerge. This accountability is beneficial not only to pinpoint exactly where improvements are needed but also and help you celebrate your successes.
When you know which team members are accountable for each task, make sure to celebrate when these tasks get done so that your team members feel valued.
10. Seek feedback regularly:
It is important to understand that what was working one quarter may not be effective next. For this reason, you should proactively ask for feedback regarding your managerial approach and the overall team experience.
You can use this information to make improvements continuously and adapt accordingly to the changing needs of your remote team. Included in this are performance reviews to talk about and assess how the team are working towards achieving company goals so that everyone feels they play a part in the bigger picture.
Lead your remote team with Success
To be an effective manager of a remote team it takes open conversations, strategic planning and the ability to understand all obstacles in this virtual work environment.
By focusing on communication, encouraging team bonding and embracing flexibility you will be able to manage successfully the challenges brought by remote work and lead your team towards success in this digital collaboration age.
Managing with Ux Generation
At UX Generation, we understand that developing management skills is essential for you to be an effective and self-assured leader of any team. That is why we provide management and leadership online courses so that you can acquire relevant workplace skills.